Maintenance - Notification Email
Maintenance notifications allow you to schedule automatic reminders for vehicle or asset maintenance tasks — such as oil changes, tyre rotations, or annual inspections. When a service becomes due or overdue, GpsGate sends a daily email to the recipients configured in the service schedule.
Recipients are defined by email address and can be any user — including users who do not have a GpsGate login.
How to setup
- Go to Main Menu > Fleet > Maintenance.
- In the Maintenance panel menu, select Service Schedules and open the service schedule you want to configure.
- Click Notifications and switch on Enable email notifications.
- Click Add email and enter the email address of the recipient. Repeat for each recipient, then click Save.
Notification Email
Each recipient gets one email a day that lists all assigned vehicles that have become due or overdue for the service schedule. A reminder is not repeated for the same service and status; a new email is sent if the status changes, for example from Due to Overdue.
The email is written in the language set for the application, with dates and numbers formatted for that language. If the language has no translation, the email is sent in English.
The email notification includes the following information:
| Field | Description |
|---|---|
| Vehicle | The vehicle or asset the service is assigned to. |
| Service | The name of the service schedule. |
| Status | Due (yellow) or Overdue (red). |
| Details | The due date (date-based schedules), or the due and current odometer or engine hours value (usage-based schedules). |
Here is a sample email: