Inviting New Users to GpsGate Application

Invite users feature allows you to seamlessly invite team members to your GpsGate tracking application. You can quickly create user accounts for them, for example as Administrators or Operators, giving them instant access to the system upon login. This feature is perfect for expanding your team’s collaboration and improving operational efficiency.

• Fast User Setup: Invite new users with just an email address.

• User Type: Assign them a user type, such as Administrator or Operator, based on their access needs.

• Instant Access: Users can view and edit the application as soon as they log in.

How do you Use the Invite Users Feature?

1. Open the invite dialog: From your application's Main Menu, go to Users & Access > Manage Users and click Invite user. On GpsGate-branded servers you can also use Invite users... at the bottom of the Main Menu.
You need the privilege to create users to see these options.
2. Enter the User's Email: In Email address, enter the email address of the person you'd like to invite. They will use this email address to sign in.
3. Select User type: Open the user type list and choose a user type. No type is preselected, and Send invite stays disabled until you choose one.
Under Application level you find the application's user types, such as Administrator and Operator. Administrators have full access, including managing other users and system settings. Operators can view and manage data but have limited access to administrative features.
Under Platform level you can invite a Site Administrator. This group is only shown to Site Administrators with the Site Admin Users and Site Admin Roles privileges.

Note: You can create a new role that gets assigned to a new User type. This new user type will be listed in the Invite user pop-up if its role allows the user to log in.

4. Send Invitation: Once the information is entered, click Send Invite. The system will automatically send an email invitation to the user, containing login details and instructions to get started.

The confirmation popup allows you to edit the new user's details by clicking the Edit User Details button. If no changes are needed, simply click Done.

Invitation Email: 

The end user will receive an email prompting them to accept the invitation and set up a password for their account. The email subject and body contain the name of the inviter. Once the password is created, they can log in using their email address and the newly created password.

Note: To send invitation emails, an Email Provider must be configured. To check, go to Main Menu > Platform Settings > Account Settings. This opens a new window. In the new window, select Email Providers. If no Email Provider is configured, a shareable one-time invitation link will be displayed instead of sending an email (in the confirmation popup from Step 4), which you can copy and share with the person you want to invite. Ask them to use the email address you entered as their username.