Create Maintenance (Legacy) schedules

This guide pertains to Maintenance (Legacy). GpsGate Cloud customers can use the new Maintenance feature in preview release.

This guide explains how to create Maintenance Schedules.

Before having the possibility to add a Maintenance Schedule you need:

What is a Maintenance Schedule?

A maintenance schedule is a rule that specifies which conditions you'll be receiving maintenance alerts. 

Note: When the reminder is triggered and the SMS option gets enabled,  it only sends a sms to the phone number of the device "SMS user", not the users selected in the Reminder -> 'Email to' tag.

Maintenance schedules are usually triggered by distance and time (independently or both linked together).

Additionally, a maintenance schedule could be applied to a specific vehicle role (for example, to a group of vehicles with similar characteristics, hence similar maintenance routine).

Create a Maintenance Schedule 

1. To create a Maintenance event, select Window > Maintenance > Schedules


2. Click in + Add new Schedule


Distance Event

Use this type of event if you want to trigger a Maintenance alert every X number of kilometers/miles.

1. Input a name for your schedule and an optional description. We recommend that you include details on what type of maintenance schedule it is and to which vehicle(s)/roles it applies.


2. Select + Add Event to add the alert condition.


3. Select Odometer in the Measuring option and set the desired Interval.


4. Finally, select which vehicle Role you want to use (by default _Unit or select another if you have created a custom one. Check in the maintenance setup guide under Optional: create a Maintenance Role).


Our new Maintenance event based on Distance is now created.

Time Event

This type of event will be triggered by time. For example, you can use this type if you want to generate a maintenance alert every year.


In the same way as the schedule by distance, now we have the Schedule by time maintenance schedule working independently of each other.

Linked maintenance schedules

Use this type of schedule if you want to have an alert that works together. For example, if you need to set up a maintenance event when a vehicle reaches 20.000 or 1 year, whatever happens first.

1. To do so, create a new maintenance schedule.

2. Add one event of the type Distance, and one event of the type Time.

3. Mark both events as Linked


4. Finally click on Save.

Now you have your schedule by distance and time linked together, ready to work.