Maintenance setup

The GpsGate Maintenance plugin keeps track of when your vehicles are due for service. You can see their current maintenance status in the application and create notifications when vehicles pass a service interval.

Maintenance SiteAdmin setup

1. Go to SiteAdmin > Plugins > Get More plugins and install the following ones:

  • Interval Event
  • Reporting
  • Maintenance

2. Enable Maintenance in your applications

a. In SiteAdmin go to Applications > Search and Manage > Select your application > Privileges and Features > enable the following ones:

  • Events > _UseRoleBasedEventRule
  • Plugins > Maintenance

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  • Plugins > Reporting > _CreateReport > MT1000 Maintenance Service History

b. Save the changes.

Maintenance Application setup

Activate the Odometer

Distance based maintenance is triggered using the Odometer variable. To enable it, follow these steps:

1. Right click on a vehicle in the vehicle list and select Edit User

2. Expand the Accumulators section in the User window

3. Enter the current Odometer value (or the latest known value and time stamp)

4. Save the settings

To read more about odometers go here.

Create Maintenance Roles

Creating different maintenance roles will be necessary if you have different maintenance routines for different vehicle types (for example, a car doesn't have the same maintenance routine as a truck). If you don't use this scenario, you can assign your maintenance schedules to the default _Unit role.

To make a custom Role for a particular group of vehicles, follow these steps:

1. Click on the menu Admin > Roles

2. Click on Create copy next to the _Unit role

3. Name the role, for example Role Maintenance for trucks, click Next and add the vehicles you want in this role.

4. Click Next and enable the privilege Events > _UseRoleBasedEventRule

5. Save the role.

Next steps

1. Create Maintenance Schedules

2. Log a Maintenance

Additional Maintenance features

Maintenance Service Report

The Maintenance Service History report shows a list of all logged maintenance events. To activate the report use the report activation method and search for the M1000 report in your application.

Custom fields in Maintenance

You can add custom fields to a Maintenance Event Log. This allows you to add fields such as price or a list of parts that were replaced within that maintenance log.

Read more about adding custom fields in maintenance here.

Maintenance notifications using Event Rules

Maintenance notifications can also be triggered using the standard Event Rules. All the event rule options are available, so you can create alerts in the user interface, over email and SMS.

When a vehicle passes a maintenance interval an overdue signal is enabled. You can create an Event Rule that triggers an event for that using a Digital Expression with the _MaintenanceDue variable.